Evaluate Vendor
• A scanned copy of the
Certificate of Incorporation
from the country of origin
(a valid
Certificate/Permit/License/Advocacy
Certificate or any other
document issued by the
registrar of companies
legalizing the existence and
the present commercial
operations of the Company in
its country of origin and/or
elsewhere if applicable)
• Bank details on the
Company’s letter head
including the following:
Bank name, Branch name,
Account Holder’s name, Bank
key, (e.g. Sort Code, ABA,
BLS, Swift code, etc.), Iban
number, Invoice Currency,
Account number, Account
number currency, Country,
signature and name and title
of account’s authorized
person.
• The latest version of the company’s Articles of Association
• A recent Tax Residency Certificate confirming the tax residency status of the Company within that jurisdiction for a specific period.
1. Do any of the Owners, Shareholders, Partners, Directors, Officers, and/or Employees, with decision-making authority currently hold, or previously within the last five years held any position of employment with AFRICELL? If yes, please provide the required details as indicated below
2. Do any of the Owners, Shareholders, Partners, Directors, Officers, and/or Employees with decision-making authority currently hold or have previously held any position of employment with any government or governmental entity (including agencies and sub-agencies, as well as wholly or partially state-owned enterprises) or any Public International Organization (e.g., World Bank, United Nations)? If yes, please provide the required details as indicated below:
3. Is any immediate family member (spouse, child, parent, sibling up to first cousin) of any of the Owners, Shareholders, Partners, Directors, Officers, and/or Employees with decision-making authority currently employed by, or acting on behalf of AFRICELL as consultant, contractor staff, etc.? If yes, please provide the required details as indicated below:
1. Does the Organization have processes and controls in place to address the environmental impacts of its operations, specifically concerning air and water pollution, energy efficiency, and waste management?
If not, please provide details regarding the Organization's current approach or plans to address these environmental concerns.
2. Does the Organization implement processes and controls to both uphold fair and transparent employment practices, encompassing equitable remuneration, working hours, and conditions, and to proactively evaluate and address potential health and safety risks for its workforce?
If not, please provide details regarding the Organization's current practices or plans to address these aspects of employment and safety.
3. Does the Organization have processes and controls in place to promptly identify and address human rights risks that may arise from its business activities?
If not, please provide details regarding the Organization's current approach or plans to address human rights risks associated with its business activities.
4. Does the Organization prioritize and implement measures to safeguard the privacy and data security of its customers?
If not, please provide details regarding the Organization's current approach or plans to enhance privacy and data security measures for its customers.
1. Has the Vendor and/or any of the Vendor’s Owners, Shareholders, Partners, Directors, Officers and/or Employees with decision- making authority ever been accused, subjected to investigation, or convicted of bribery or fraud?
2. Has the Vendor or any of the Vendor’s Owners, Shareholders, Partners, Directors, Officers and/or Employees ever paid or given anything of value to a government official in order to retain business or obtain an improper advantage?
3. Has the Vendor or any of the Vendor’s Owners, Shareholders, Partners, Directors, Officers and/or Employees with decision- making authority ever been the subject of any criminal investigation or disciplinary procedure in relation to the Vendor’s professional conduct and/or activities?
4. Has the Vendor or any of the Vendor’s Owners, Shareholders, Partners, Directors, Officers and/or Employees ever been disciplined by any professional organization or body in relation to the Vendor’s professional activities?
5. Has the Vendor ever been denied membership in any professional association or body, or had its membership been revoked? (If yes, please explain below)
6. Have you ever been declared bankrupt by a court in any country or has a bankruptcy petition ever been served on you? If so, give particulars
7. Does the Vendor have a formal employee Code of Ethics/Conduct and/or other related policies and procedures outlining the expectations of behavior for all employees in as far as it relates to conflict of interest and anti-bribery and corruption initiatives?
8. Does the Vendor have a compliance program related to the prevention of bribery and/or corruption? If so, does this program include employee training?
9. If the Vendor retains third-party subcontractors, dealers or sub-dealers, agents, or representatives to assist in providing the services did the Vendor conduct an adequate commercial due diligence and risk assessment in relation to anti-money laundering and anti-corruption prior to making business arrangements in that regard?
10. Has the Vendor ever been mentioned in a Negative News Reports/Complaints and Negative Reviews?
Is there an anticipation of any third parties or subcontractors playing a significant role (50% or more involvement) in supplying goods or services to the organization if a contract is to be executed and entered into between Africell and the organization?
SUPPLIER CODE OF CONDUCT
Please review and sign our Supplier Code of Conduct. This document outlines our expectations for ethical behavior, labor practices, environmental responsibility, and human rights. Failure to comply may result in termination of our business relationship.
1. PURPOSE
This supplier code of conduct (this “Code”) establishes the minimum standards of behavior expected from all persons that sells or supplies goods or services (each a, “Supplier”) of Africell Global Holdings Ltd, its subsidiaries, and affiliates (hereinafter referred to as “Africell”, “we”). Suppliers must adhere to these standards, ensuring that all their employees, agents, and subcontractors also comply.
We may request to review your business practices and standards to ensure alignment with this Code. Furthermore, we may ask for access to information necessary for verification purposes.
2. SCOPE
This Code applies to all Suppliers of Africell, including their subcontractors. Suppliers encompass individuals and entities providing goods and/or services directly to Africell or on its behalf. Subcontractors of Suppliers are obliged to adhere to this Code when their work is associated with Africell. It pertains to all business dealings with Africell, regardless of geographic location.
3. POLICY STATEMENT
We are dedicated to conducting business according to the highest ethical standards. This Code acts as a roadmap for Suppliers to maintain these standards. Suppliers are obligated to adhere to all relevant local and international laws, regulations, and Africell's internal policies, including this Code. While the Code offers general guidance, Suppliers are expected to exercise judgment guided by its principles. Africell reserves the right to periodically update and amend this Code.
3.1 COMPLIANCE AND INTEGRITY
- Compliance with all applicable local and international laws and regulations is mandatory.
- Suppliers must maintain adequate ethical and operational standards ensuring Africell's reputation is preserved.
- Subcontractors of Suppliers must also comply with this Code.
3.2 NON-DISCLOSURE
- Unless written consent is provided by Africell, the Supplier shall refrain from disclosing the contractual relationship with Africell or the scope of the contract to any third party.
3.3 ENVIRONMENTAL AND SOCIAL CORPORATE RESPONSIBILITY
- Fair labor practices, and respect for basic human rights are mandatory.
- Suppliers should adopt eco-friendly practices to minimize environmental impact.
- Engagement in community support initiatives is encouraged.
3.4 ANTI-BRIBERY, CORRUPTION, AND FRAUD
- Suppliers must abstain from corrupt or fraudulent practices and maintain professionalism and integrity.
- Africell maintains a zero-tolerance policy for bribery, corruption, and fraud.
- Compliance with all applicable anti-bribery and corruption laws is mandatory.
- Bribery, facilitation payments, and undisclosed connections with public officials are prohibited.
- Suppliers must maintain and implement comprehensive policies to manage bribery, corruption, and fraud risks.
3.5 GIFTS AND ENTERTAINMENT
- Suppliers must not offer or receive gifts or entertainment for improper advantage.
- Modest, reasonable gifts, and entertainment are acceptable if: lawful, appropriate, infrequent, unsolicited, are not in the form of cash (or usable as cash), are made openly and transparently, and are below USD 100 in face value in a calendar year.
3.6 MONEY LAUNDERING AND TERRORISM FINANCING
- Africell maintains a zero-tolerance policy towards any form of money laundering or terrorism financing.
- Suppliers must avoid engaging in or facilitating money laundering or terrorism financing and must engage only with reputable counterparts.
3.7 CONFLICTS OF INTEREST
- Conflict of interest occurs when personal or financial interests interfere with professional duties or responsibilities, potentially compromising the integrity or impartiality of decision-making processes.
- Suppliers should, to the extent possible, refrain from activities conflicting with their responsibilities towards Africell.
- Prompt disclosure of actual or apparent conflicts of interest to Africell is mandatory by emailing: Compliance@africell.com.
3.8 INTEGRITY AND WORK ETHICS
- Suppliers must conduct business ethically and professionally, reflecting positively on Africell's image and reputation.
- Adherence to all applicable health and safety regulations is mandatory.
- All employees must be treated fairly, with dignity, and respect. Implementation of policies ensuring acceptable employee behavior is required.
3.9 REPORTING
- Reporting of known or suspected violations of this Code is mandatory by emailing: Compliance@africell.com.
- Investigations will be conducted for reported concerns.
- Non-retaliation against individuals reporting concerns is mandated.
3.10 NON-COMPLIANCE
Non-compliance with this Code may result in the termination of the business relationship.
3.11 UPDATES
Suppliers are responsible for staying informed about updates to this Code. Updated versions will be provided as necessary.
Vendor Roadmap
Upload Attachments
1. A scanned copy of the Shareholders Register (or Register of Members) including each active shareholder’s full name, nationality, address, country of residence, date of birth, and the number of shares owned.
2. A scanned copy of the Register of Directors including each active director’s full name, service address, date of birth, country of residence, nationality, business occupation.
3. A scanned copy (recto/verso) of the ID document of each natural person mentioned (Owner/Shareholder/Director)
1. Copy ID of any ultimate beneficial owners
1. Bank details on the Company’s letter head including the following: Bank name, branch name, account holder’s name, Bank key, (e.g. Sort Code, ABA, BLS, Swift code, etc.), IBAN number, invoice currency, account number, account number currency, country, signature and name and title of account’s authorized person.
